Code of conduct

Since the beginning of the company, we have based our day-to-day operations on mutual trust and respect towards each other, as well as towards the intellectual contribution needed to deliver cutting-edge automotive software solutions. Our focus and mission have never been clearer: to shape the automotive industry by building new technologies and applying the highest level of creativity, passion, and expertise. This foundation has led NNG to where we stand today: thanks to our amazing talent and excellent operational ability, we are a proud global automotive supplier.

With this role comes a responsibility that all NNG employees should embrace and accept. That is why we have framed our values, and the most basic behavioral guidelines, in this Employee Code of Conduct. We believe that our Colleagues already know and follow these basic principles; promoting integrity and correct behavior in our teamwork and business activities, with both internal and external customers. We encourage everyone to follow this internal guideline, so we can continue to form and embrace the NNG culture and reputation we all value so much.

  • Communication and appearance

    Whether customer, partner, or colleague, written and verbal communication should be conducted with a professional and respectful tone.

    All employees should follow our work environment (own office, meeting room, common areas) and personal appearance guidelines. All employees must be well-groomed and adhere to basic personal hygiene standards. While cherishing individual style and taking pride in NNG being a programmer and engineering friendly company, we promote appropriate clothing in the workplace, especially in customer facing roles. Colleagues working with partners or external stakeholders must reflect the reputation of a market leading company and look professional. Employees should also exclude clothes with messaging that is offensive or inappropriate.

  • Feedback and individual opinions

    We encourage constructive criticism to be exercised in the workplace, but it should be addressed in a respectful manner. Honest and relevant feedback should be given and received in a professional and constructive way. Consideration should be given to the situation, use discretion to decide if comments should be conducted publicly or in private (face to face) to avoid offense. We value each other’s opinion; however, we prefer to support opinions given with a name, rather than those leveled anonymously (except our satisfaction survey or similar, however feedback with names are welcomed in these surveys too).

    We respect each other’s ideas and recommendations, without differentiation for seniority or work title. We will not tolerate abuse of power or bullying, or defamation, nor is obscenity accepted within the workplace environment. We wish to keep the company free of harmful internal politics, consequently, deliberate manipulation, agitation or avoidance of official procedure is considered to be against our core values and corporate culture.

    NNG encourages its Colleagues to take part in professional debates in relevant communities or social media, however the employees should keep in mind that NNG’s reputation might be judged based on their activity in such actions. Employees should always make it clear if they are representing their own individual opinion or an official NNG opinion.

  • Our work environment

    All company property, assets and infrastructure, whether material or intangible, within the NNG work environment shall be applied for their intended use only. We do not promote excessive personalization of these assets, i.e. employees should use them only to complete their job duties.

    NNG employees act in an environmentally conscious and sustainable way as much as possible, and they are mindful of the effective use of resources.

  • Keeping our business clean

    All employees should fulfill their work duties and responsibilities with integrity and full respect toward customers and stakeholders (both internal and external), and the community. This implies that we discourage employees from accepting gifts (in excess of EUR100) from clients or partners. We prohibit the use of bribes for the benefit of any external or internal party.

  • Teamwork

    We all know that by working together and cooperating with each other we can produce better results than any of us can achieve alone. Beyond our individual contribution, we always strive to work for the benefit of the team we work for. We take responsibility for and strive to achieve our own goals, while also taking into consideration the priorities and goals of other members of our team. If conflict emerges between individual and team interests, we aim to solve issues in a constructive and effective way; escalating the issue to the appropriate management level if needed.

    We strengthen our teamwork by sharing relevant information, and working in a transparent way, following the processes and workflows agreed upon beforehand.

    Employees shall be mindful of their, and other team’s resources, and respect each other by involving them at the necessary level, managing workloads together in a prudent way.

  • Tolerance and respecting others

    We believe in civilized behavior, treating each other as one would expect to be treated, with full respect and tolerance. This implies equal treatment and gender equality, and objection to discrimination or any kind of harassment (e.g. sexual, bullying, etc). We consider other’s views, e.g. religious, political, or sexual orientation, with respect. We do not question these or tolerate any provocation.

    We respect the privacy and security of our Colleagues’ data and it is prohibited to defame a colleague for any reason. It is also prohibited to hack, personalize, or abuse any Colleagues’ work or personal tools, e.g. account, desktop, telephone, laptop, etc.

  • Respecting work relations

    We expect team members to follow leaders’ instructions and complete their duties with skill and in a timely manner. Nevertheless, supervisors and managers shouldn’t abuse their authority. We expect them to coach their direct subordinates, and delegate duties to their team members while considering their competences and workload.

  • Grievance Procedure

    Our intention is to keep the NNG work environment healthy, balanced and fair. So, if you experience the abuse of any of the above values and behaviors, first please speak to your direct leader about your issue. You can involve HR as necessary via e-mail (codeofconduct@nng.com), and we will look into the matter, taking any necessary action.

APPLICATION

The NNG Employee Code of Conduct has been founded to help ground and emphasize corporate culture and values. This includes the established behavior our Management and Colleagues are requested to follow during everyday operations. Complying with the Code of Conduct is not limited to the NNG global offices, but in any environment and business situation, regardless of geographic location, where the employee or representative is acting on behalf of NNG.

The Code of Conduct complies, amongst others, with Hungarian, European Union, United States of America, and Japanese law, with specific reference to the Fundamental Law of Hungary, the Labor Codes, and the Charter of Fundamental Rights of the European Union. The objective of the Code is to ensure that NNG employees and representatives practice, and are aware of, their obligations and fundamental rights under these laws.

We consider our daily operations tied to our corporate values – Curious, Team Player, Customer Focus, Professional, Passionate – which not only characterize the company, but also serve as point of reference, empower our actions, and guide us.

NNG Ethical Code for Suppliers

NNG expects all its suppliers to meet or exceed all applicable laws and regulations, and even to go beyond legal compliance by committing to meet relevant international standards (such as those from the International Labor Organization or other applicable UN conventions).

NNG’s Ethical Code for Suppliers (ECS) includes the standards NNG is expecting from its suppliers. All suppliers must be fully compliant with NNG’s Ethical Code for Suppliers at all times. By placing any product or service for NNG, that is, becoming an NNG supplier, shall involve the acceptance of this NNG’s Ethical Code for Suppliers. In case any of the agreed contractual requirements are more detailed or rigorous requirements than those contained in this Ethical Code, then you should meet those contractual requirements.

NNG may check your compliance with this Ethical Code by performing audits of your organization and/or business processes. Violation of this Ethical Code may result in the termination of your business relationship with NNG.

This Ethical Code concerns issues including expected ethical conduct, human rights and labour standards, health, safety and environment.

I. Expected Ethical Conduct of Suppliers

NNG expects its suppliers to conduct business considering the following basic ethical standards.

  1. Act ethically

    Conduct your business in accordance with the highest ethical standards and require the same compliance throughout your entire supply chain.

    Apply a zero-tolerance policy prohibiting any and all forms of corruption and bribery. All business dealings should be transparently performed and accurately reflected within your organization. Choose your business partners carefully and only after conducting a thorough background check.

  2. Do not give or receive bribes

    Do not offer, give, receive, or solicit any bribes or other means to obtain any improper benefit or advantage. Do not allow others to make improper payments for your benefit.

  3. Respect intellectual property rights

    Respect Intellectual property rights at all times. Any transfer of technology and know-how should be carried out in a manner that protects intellectual property rights.

  4. Comply with fair business, advertising and competition laws

    We expect you to understand and comply with all applicable fair business, advertising and competition laws.

  5. Ensure safe ways for NNG to report abuses

    We expect you to create an environment where NNG employees are comfortable raising concerns. You should have adequate “whistle-blower” or reporting channels available and feedback processes in place designed to ensure confidentiality and protection for employees and suppliers.

  6. Avoid conflicts of interest

    You will avoid conflicts between your company and NNG by ensuring that you disclose any personal or outside business arrangements between you and your company and any NNG employees. It should be ensured that under no circumstances shall the personal relations or interests of employees influence the conclusion of a contract, and that no employee can directly or indirectly draw any personal benefit from a contract.

  7. Confidentiality

    Keep business partners’ information confidential and refrain from looking for confidential data, unless it is explicitly authorized to do so in compliance with the regulations in force. Do not use confidential information for any purpose which is not related to the performance of your duties.

  8. Respect privacy

    Commit to protecting the reasonable privacy expectations of personal information of everyone you do business with. This includes your suppliers, customers, consumers and employees. We expect you to comply with privacy and information security laws and regulatory requirements when personal information is collected, stored, processed, transmitted or shared.

II. Labor and Human Rights

NNG suppliers shall ensure that human resources are managed in accordance with internationally recognized principles of corporate responsibility. In particular, suppliers shall acknowledge the rights of their employees and treat them with dignity and respect. You shall be committed to:

  • not using nor tolerating the use of child, forced, obliged or undeclared labour;
  • not implementing nor tolerating any form of discrimination based on nationality, gender, racial and ethnical origins, religious beliefs, political opinions, age, sexuality, disability or health in recruitment and remuneration policies, access to training, career development, dismissal or staff retirement;
  • granting the staff the right to set up and join trade union organisations of their own choice and to hold collective negotiations with the company in line with the rules, practices and cultu¬res of the various countries;
  • ensuring a safe and healthy working environment and adopting suitable measures to prevent any accident or damage to workers’ health;
  • complying with the laws and standards applicable in the relevant business sector on working hours and public holidays;
  • respecting the staff’s right to decent remuneration;
  • providing suitable staff training.

III. Health, Safety and Environment

NNG suppliers shall provide their employees with a safe and healthy working environment in compliance with all applicable laws and regulations. NNG expects its suppliers to have effective safety programs covering human safety, emergency preparedness, chemical, physical and biological agent exposure, ergonomics, which includes incident reporting and investigation.

NNG suppliers shall minimize the negative impacts their business operations have on the community, environment and natural resources throughout their supply chain. In particular:

  • Obtain necessary permits and observe reporting requirements
  • Don’t pollute the environment or waste resources
  • Control any hazardous substances
  • Implement proper waste management processes
  • Don’t pollute the air
  • Comply with applicable laws and NNG requirements

IV. Violation of NNG’s Ethical Code for Suppliers

Failure to comply with this NNG’s Ethical Code for Suppliers or any applicable laws and regulations may result in the termination of any agreement as an NNG supplier and referral of the matter to local authorities. You may report suspected violations to compliance@nng.com.